How to Send the Perfect Friendly Reminder Email (Without Being Annoying)

Knowing how to write a friendly reminder email is one of the best tools for being efficient with your time. It's perfect for nudging people about upcoming meetings, missed payments, job applications, important events, and more.

But to come across as friendly and helpful, instead of impatient and pushy, you have to land on the right tone and timing.

如果您两者都正确，那么当一周被挤满了一周时，电子邮件提醒实际上可以缓解收件人。没有人喜欢错过截止日期或重新安排会议。但是由于31％的人说最好的工作日是没有响应电子邮件，消息必然会丢失或遗忘。

In every reminder, the recipient should know exactly what the email is for, what they need to do, and by when. A well-written reminder will cut down on the number of missed appointments and deadlines. It will also make you look proactive and professional, without being pushy. Here's how to go about it.

写一封友好的提醒电子邮件

Friendly reminder emails are best to send when something important is coming up or when a deadline has been missed. Reminder emails are ideal for:

• 注意即将举行的会议或活动。
• Following up on invoices or payment.
• Reminding people about missed deadlines.
• Getting back in touch about a project.
• 在申请和面试工作时保持头脑头。

No matter the purpose, the main things to keep in mind are the tone and timing of your email.

The tone of every friendly reminder email should be polite and professional but urgent and to the point. Nudging someone about a missed deadline requires a different tone than reminding a colleague when to meet for coffee. If the situation requires immediate action, like a missed deadline, you can use language that's to the point, yet kind and understanding.

在主题行中添加“必需的操作”，“请求”或“提醒”会立即引起人们的注意，并可以将收件人开始行动。虽然主动语言被认为是好的形式，但资本化整个主题行通常不是。所有的帽子都可以表现出侵略性和不合适性，尤其是如果您的其他信息友好和对话。

For more casual reminders, choose words that are active but less urgent. Subject lines that include phrases like "Following Up", "Checking In", or "Next Steps" are effective in these situations.

The tone is just one element of a friendly email reminder. You also need to get the timing just right. There isn't a single best time for each situation, but these are the most common time frames for each reminder email.

• Upcoming meeting:提前一到两天的时间。给人涉及d in the meeting a few days of lead time, as they may have items to prep beforehand.
• 即将发生的事件：Three to 14 days before the event. You may want to send multiple reminders leading up to the event to build enthusiasm and make sure everyone is clear about the timing and scheduling.
• Upcoming deadline:Varies by project. Give people more time for a complex project and a shorter time frame for a simple task.
• 过去的应付付款或截止日期：到期日之后的一天。您想提醒人们何时最重要的时候，并表明您正在等待他们采取行动。
• 申请工作：The Muserecommends waiting five to 10 business days before following up. If someone recommended you for the position, check in with them for insight before reaching out to the HR team or hiring manager. This may seem like a long time butIndeedfound that 44% hear from employers within a couple of weeks of applying and only 37% hear back within one week.
• Job interview:如果碰巧安排了几周的面试，最好在前一天检查一下，以确保时间仍然适合参与其中的每个人。如果有人在面试后应该与您联系，则招聘经理建议等到商定的时间表发送提醒电子邮件之后。仍然没有消息吗？等待五到七天，然后击中“发送”。

现在，您知道了发送每个提醒电子邮件的最佳时机，现在该弄清楚要包含什么，以便您听起来友好并快速回复。

How to Send a Friendly Reminder Email

All friendly reminder emails should be clear, kind, and to the point. You want to be polite enough to encourage people to take action but not so passive that people ignore your message. The best email reminders have five core elements.

1. Subject Line

Succinct subject lines will get you far when sending reminder emails. The recipient should know why you're sending a reminder and feel compelled to act. Salespeople know this better than anyone, so why not take a tip or two from these catchy销售电子邮件主题行? The main idea is to keep your subject line brief and add urgency so the recipient knows it's time-sensitive.

2. Greeting

A greeting sets the tone for the body of your email, so don't skip over it.

• Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan."
• If your company tends to use more formal language, start off with "Hello, Kate."
• 从“亲爱的”开始，对于友好的电子邮件提醒来说，通常太正式了，但是如果您公司的默认问候，请坚持下去。bob全站app

3.上下文

The body of your email is where you let the recipient know why you're emailing them. Here's where you provide context about the project, deadline, payment, meeting, or whatever situation needs a nudge. Include specific names and dates if it helps clarify your message, and mention a recent tidbit about the person or company. Here are a few examples of what this section can look like:

• With the end of the month (and the quarter) fast approaching, we'd like to get all invoices in as soon as possible.
• I'm still working on the article,新创始人的顶级企业家技巧, and would love to include your thoughts in the piece. With ABC company's recent funding round and growth, you've navigated the past year so well.
• I'm checking in to remind you about the upcoming Q4 Content Planning meeting scheduled for this Wednesday, August 1 at 2 p.m. EST. Looking forward to starting it off with your analytics report.
• As you prepare for the presentation, please remember to send the slides you'd like to include by the end of the day on Monday, July 30. Does this still work for you?

4. Request

Once you've set the stage by providing context, it's time to slide in your reminder or request. Don't get too long-winded here or you may lose the recipient's attention. If you want an immediate response, it's helpful to wrap your request with a question to encourage people to take action right away.

• 请发送您的发票以获取从我们最近的合同到youmail@email.com和CC ME的所有工作。如果您有任何疑问，可以通过（222）222-2222与我联系。
• If you'd like to send in a quote for the article, please share your answer to the following question and explain your reasoning behind it. What tip would you give new entrepreneurs to help them successfully run their business this year?

5. Sign-off

您已经提出了要点和请求，因此是时候通过友好的结束了。

• 感谢您抽出宝贵的时间来解决这个问题。
• Thank you for prioritizing this project.
• I appreciate your effort as we finish this proposal.
• 我期待着您的回音。

请记住要包含与其他电子邮件相同语调的结束登录。

• All the best
• Sincerely
• 谢谢again
• Regards
• 谢谢

Wrap up the email with your first name for a friendly tone, or your full name for a more formal tone. If you need to provide additional context, include your job title, company name, or contact information after your name.

友好的提醒电子邮件模板

Drafting your first few reminders can be daunting. Luckily, this reminder email template makes it simple to fill in the blanks and send off a well-worded message. You can also easily customize this template to suit your needs.

要使用模板，只需复制和粘贴文本，然后用您的副本填充空白即可。请记住在发送最终版本之前仔细阅读，以确保正确的语法和流程。

Hi [Recipient Name],

谢谢for [Reference a Specific Nicety].

The [Relevant Team] is prepping for the [Meeting Name] this coming [Day], [Date] at [Time]. We're excited to hear your ideas for [Recipient Connection to Meeting]. To make everything run smoothly, I'm asking everyone to [Your Request] by [Date] at [Time].

I appreciate [Relevant Sentiment].

All the best,

[你的名字]

Friendly Reminder Email Example

这是上述模板填充时的样子。请记住要包括特定的请求，时间表或日期，以确保您需要做什么以及何时需要的事情。

Hi Jack,

I hope your week is going well.

编辑团队正在为8月26日（星期四）美国东部时间上午11点举行的第四季度内容计划会议做准备。我们很高兴听到您的想法，以结合我们为年度假期活动的营销和社论工作。

To make everything run smoothly, I'm asking everyone involved to submit their presentation slides by Monday, August 23rd at 5 pm ET. If you have any questions, please send them my way.

I appreciate your time here and look forward to hearing your ideas.

All the best,

Katrina

Once you send your email off, all that's left is to wait for a response. The tricky part is knowing whether to send an additionalfollow-up email.

虽然它需要发送第二个或沮丧third reminder email, remember that people have a lot going on. Hang tight for a few days before sending another message. If it's urgent, you can follow up sooner—just make sure to keep a friendly, patient tone. People will be more receptive to your request and appreciative of the note, which is exactly what reminder emails are all about.